Pillayar Nonbu
- Get
the food list item from previous year organizers on the day of Pillayar nonbu
- Towards
September/October (ie) couple of months before
the function, check with the regional representative to see if new members
have arrived in the area and add them and assign them food or supplies
- Call
all members and allot food items with quantities [assign paper products,
drinks etc. for bachelors]
- Key
person / Subject matter expert – anyone older in the region or the
previous pillayar nonbu
organizers
- Oldest
person should take elai first. Choose that person at the nombu because someone’s father may come for the
function who is older than the older chettiars in the region.
- Pillayar nonbu function
should be on the same date or after, never before pillayar
nonbu.
- Day
before or on the day of the function at home:
- Put pottu on vilaku
- Put kolam on kola palakai
- General
schedule:
- 1
hour to arrive, pay expenses and pick next year’s food
- 1
hour for children and adult bajan
- 1
hour for elai
- 1
hour for auction
- 1 ˝
hour for dinner
- ˝
for cleanup
- 1
hour as buffer incase any one of the above goes beyond schedule
Items needed for Pillayar nonbu
- Vinayagar Statue (borrow from someone’s home)
- Small
Stool to place the statue or use a chair from the hall
- Table
cloth [to place the statue, like jamukalam or samy pattu]
- Garland for Pillayar - make
on the morning at home(maalai)
- Kola palakai (available with organizers)
- Silver
vilakku 2 (available with organizers)
- Thiri – for vilakku –
sufficient quantity
- Ghee –
8 cubes of butter to be used to prepare the ghee on the same day of
function and Ghee kinnam (6 papercups)
- Sandanam (for reception)
- Panneer ( for reception)
- Kungumam & Vibudhi (for
applying at forehead)
- Oodhu pathi, oodhu pathi stand, tray
- Matchbox
- (Vibudhi, kungumam vaikka) 3 set kinnam
- Betel
leaves, kottai paakku
preferred, Else ARR or Nijam paakku
can be used
- Cocunut
- Fruits
with tray to keep for samy
- Pori vakai (1. Aval 2. Kambu 3. Solam
4. Sesame (el) 5. Nel) with kinnam that is available with organizers – some items
need to be porikkavum(fried)
- Elai (mostly brought by Alamelu
achi)
- Elai maavu vaikkum satti (basin)
- Thadukku – 2 or 3 (for sitting and giving elai)
- Paper
towel
- Cotton
dhoti (no silk dhoti) for taking threads
- Scissors
(5)
- Aavaaram poo
- Flowers
(for samy)
- Thundu (for elai eduthu kudupavarkal katti kolla)
- Prasatham
- Pasi payiru sundal
- Vadai *
- Vellai paniyaaram *
- Karuppatti paniyaaram *
- Thirattu paal
* tell someone who is making these
items for dinner to not taste while cooking and use few pieces for prasatham
- Soodam
- Sooda thattu
- flash
light (for emergency)
- Candles
- Sangu
- Mani
(bell)
- Sami thundu
- Pilliar songs and boom box
- Bowls
to hold the auction items
General items
- Jamukkalam (for sitting)
- bed
sheets (for sitting)
- table
sheets (for front desk, dining)
- 1
dollar bill (for change – 200 1$ bill)
- Box
for cash or use serving spoon box
Admin tasks
- Updated
contact spreadsheet and give it to regional rep
- Next
year food list item on large sheet for picking by members
- Collect
Pulli panam and give
it to regional rep
- Hall +
misc. expense
- Songs
sheet – multiple copies (if available from previous year, use it, else
take copies)
- Volunteers
for singing
- 4 printed
members list – food list (name and food to check), to call for elai (attendee list) with first name, last name, place
of living, no. of adults and kids, next year food list to fill up after
they pick up from the bowl, singers list, final contact list for updating
addresses, phone numbers etc., expense list (how much collected from each
person)
Misc items
- Trash
bags
- Paper
towel
- dawn
soap cleaning liquid
- dinner
plates, snack plates, napkins, spoons, forks, cups
- instant
coffee, sugar, stirrer, tea bags if serving hot drinks
- foil
to cover food on the stand
- small aluminum
trays for serving food
- large
aluminum trays for holding hot water on serving stands (already with
organizers); after use, wipe clean with paper towel for next year – do not
throw away
- burners
for heating the food through the stand
- serving
stands (already with organizers)
- ziplog bags
- spoons
for taking food (already with organizers)
- tonks (already with organizers)
Yelam
- Pattu thundu
- kalkandu
- dates
- salt –
2 sets
- turmeric
powder or piece
- kalkandu
- boys
dress
- girls
dress
- coconut
5 pieces
- lemon
Food list
- Snacks – Murukku
- Snacks - spinach Pakoda
- Idli
- Chappathi
- Rice Sticks
- Vadai
- V.Paniyaram
- Kandarappam
- Sambhar
- Tomato/chilli Chutney
- Kuruma
- Sundal (assign to one of the organizers)
- Thirattu paal
- Dry Sweets – MysoorPagu,
milk sweets, wheat halwa, rava
laddu etc.
How the next year organizers lot was done? – This part will
help the regional representative.
- Get
the list of attendees from Pillayar nonbu Organizers
- Exclude
the following individuals:
- Last
3 years function organizers (available in achi.org/dc)
- Next
(following) year function organizers (available in achi.org/dc)
- Senior
Citizens.
- Bachelors
- Organized
the remaining names into two pools
- Senior
level [members who have been around for over 4 years] and
- Junior
level [members who have been around for less than 4 years]
- From
the first pool (i.e.) Senior level – two names will be picked up
- From
the second pool (i.e.) Junior level – one name will be picked up